Download our FREE BILLING STATEMENT TEMPLATES

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Billing Statement 1

• File format: .xlsx
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• The billing statement features all important parts to provide your customers with a simple and straight-forward billing experience.
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• DOWNLOAD NOW

Billling Statement 2

• File format: .xlsx
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• This well-designed billing statement template provides your customer with all the important parts needed for their accounting.
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• DOWNLOAD NOW

What is a billing statement and how can I use it for my business?

A billing statement, or simply a statement, is a periodic report that businesses send to their clients that show the recent transactions and balance due for the time period.

Normally, the statements are sent on a monthly basis at the end of each billing cycle. This is the document most used by credit card companies, although any business that charges clients periodically can use it.

The billing statement that the business sends to the client will normally itemize the invoices that the customer has not paid yet, or a list of products or services that need to be paid.

Because the billing statement lists unpaid invoices, or partially paid invoices, it is much less detailed than an invoice.

Billing statements can also be seen as an invoice of invoices, as they are periodic invoices notifying the customer of past unpaid invoices.

Billing statements will list the client and seller’s business addresses, as well as the statement number, date and customer identification number (if any).

In the body of the billing statement, there are normally five important columns.

These are:

• the date of the original invoice
• the type of invoice
• the invoice number
• a brief description of the products or services provided
• the amount of the original invoice
• the amount that has been paid for the original invoice
• the remaining balance that still needs to be paid

Beyond that, the billing statement should include the due date (for example: the balance is due in 30 days).

It will also include a section for remittance, with the customer’s name, ID, statement number, date, amount due and the amount being enclosed.

If you have a business that periodically charges your clients, you should use the billing statement. The billing statement will act not only as a reminder for unpaid invoices, but also as a vehicle for getting those invoices paid in full.

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